Turn any meeting into a step-by-step guide

Live: you record the meeting through the InstaGuide Chrome extension while you're presenting. Voice narration is on by default and every click is captured in real time. The guide is ready seconds after you click Stop. Import: the meeting already happened and you have a saved video. Upload the file (up to 1 GB) and InstaGuide analyzes the recording — extracting screenshots at meaningful moments, transcribing narration, and assembling a full guide. Same output either way. Pick the one that matches your situation.

Any tool that gives you an MP4, MOV, WebM, or MKV file. That covers Zoom cloud recordings, Microsoft Teams recordings, Google Meet recordings (from Drive), Loom, Riverside, StreamYard, OBS captures, Cisco Webex, GoToMeeting, and any screen recorder. If you can save it as a video file, InstaGuide can process it.

No — it's optional. If you upload the .vtt or .srt file that Zoom / Teams / Meet exported alongside the recording, speaker attribution becomes ground truth (real names in the Participants block) and processing runs faster and cheaper. Without a transcript, InstaGuide transcribes from the audio track directly — speakers may be labeled generically (Speaker 1, Speaker 2).

A typical one-hour recording takes 10–20 minutes to fully process. You can close the tab and come back — the imports page shows real-time progress, and you'll see the finished guide as soon as it's ready.

Yes. Check the “Review segments before creating guide” box during upload. InstaGuide analyzes the meeting, identifies distinct topics, and pauses. You can then pick which topics to keep, combine several into one guide, or split each topic into its own separate guide — perfect for onboarding sessions that cover four different workflows in one call.

Everything a normal InstaGuide has (steps, screenshots, click indicators, workflow flowchart, annotations) plus two meeting-specific blocks: Meeting Highlights (a summary of key facts, decisions, and outcomes from the recording) and Participants (who spoke and their role, grounded in the transcript when supplied). Both render inline in the guide, in PDF/HTML exports, and in the embed view.

Only during processing. Once your guide is generated, the source video is deleted from our cloud storage. Anything a failed processing run left behind is automatically purged within a few days. Your uploaded videos never become permanent InstaGuide storage — the guide is the deliverable, the video is ephemeral input.

Pro ($29/mo — 10 uploads/month), Business ($39 per user/mo — 10 uploads per user per month, pooled across the org), and Enterprise (subject to a fair-use monthly cap that scales with license count; contact your account manager for higher limits). Free and Starter don't include it. New personal signups get a 15-day Pro trial automatically, so you can try Meeting Mode without paying.

Loom and Guidde produce video output — you watch someone else click. InstaGuide produces structured, searchable, editable step-by-step documentation. Videos go stale the moment a UI changes; text-and-screenshot guides can be updated step by step. Meeting Mode is the bridge: it accepts a video as INPUT so you don't have to click through your own demo again, but the OUTPUT is a real document your team can search, embed, edit, and export.

No — Meeting Mode is generally available and included on Pro and higher today. Live capture requires the InstaGuide Chrome extension (free to install from the Chrome Web Store). The import path is built into the web dashboard.