Microsoft 365
How to set up an email signature in Outlook (web)
Create and apply a default email signature in the web version of Outlook.
8 steps
Walkthrough
Step-by-step
- 1
Open outlook.office.com
- 2
Click the gear icon in the top-right corner
- 3
Click 'View all Outlook settings' at the bottom of the side panel
- 4
In the Settings dialog, click 'Mail' → 'Compose and reply'
- 5
Click '+ New signature' under Email signature
- 6
Give the signature a name, then write your signature in the editor
Keep to 3-4 lines: name, role, company, link. Avoid images — they break in many clients.
- 7
Under 'Select default signatures,' set the new signature for both 'New messages' and 'Replies/forwards'
- 8
Click 'Save'