One capture. Every learner.

Training documentation is the written, visual, and procedural content that teaches someone how to do their job. It covers everything from new-hire onboarding handbooks and software walkthroughs to customer-facing user guides and internal enablement playbooks. Good training documentation reduces the time to first productive task, scales onboarding without needing a trainer present, and gives the team a shared reference when memory fails.

SOPs are procedural — they tell an experienced operator exactly how to complete a specific recurring task. Training documentation is broader and pedagogical — it explains context, decision-making, and the why behind the steps for a learner who's encountering the work for the first time. Same underlying captures work for both: in InstaGuide you can publish a captured workflow as a tight SOP for veterans AND a fuller training module with annotations and voice narration for new hires.

Yes — onboarding is one of the most common use cases. Capture every workflow a new hire needs to learn in their first 30 days (accounts setup, key tools, common processes) once, then assign the resulting guides to each new hire. Time-to-productivity drops because they don't wait for someone to walk them through it live, and content stays consistent regardless of which manager is doing the onboarding that week.

Yes. Export each guide as HTML (Pro+ feature) for embedding in LMS platforms that accept HTML/SCORM content, or as PDF for static distribution. The HTML export includes a clickable table of contents, dark-mode toggle, screenshot zoom, and progress checkboxes — useful as standalone learner-facing content even outside an LMS.

Two product features tackle this directly: (1) Re-capture a single step that changed — InstaGuide replaces just that step instead of forcing you to re-record the whole module. (2) The change audit log (Pro+) tracks every edit with timestamp and actor, so trainers can be held to a quarterly review cadence. The most common reason training docs go stale is that the cost of updating them is too high; InstaGuide makes the cost negligible.

Yes — export to PDF or HTML and share the file directly, or use the public share link (Enterprise) to give read-only access without creating an account for the learner. Useful for customer training where you don't want to require signup before the content is consumable.